The School Operating System

Admissions → enrolled student

Enquiries, applications, sibling detection, document vault, student directory, class placement

Admissions activity becomes clean student master data without re-keying.

Teaching → reporting

Timetable, attendance, homework, lesson plans, assessments, gradebook, report cards, academic reports

Teachers record once; leaders see completion, attainment and risk signals.

Billing → books

Fee plans, invoice generator, receipts, PDC, credit notes, customer ledger, GL, reports

The finance team holds a real receivable and accounting position, not fee spreadsheets.

HR → payroll

Employee directory, organisation, attendance, leave, payroll, WPS, GL, ESS

Staff lifecycle and payroll become controlled and auditable.

Transport service

Registration, route-based fee, multi-month billing, payment, allocate paid students, trips, reports, GL

A student is not operationally allocated until payment coverage exists.

Compliance readiness

Completeness, attendance, EID/ESIS, TC, staff compliance, regulator profiles, audit log

Regulatory readiness is continuous rather than a year-end scramble.

Enquiry → enrolled

Admissions funnel

Capture every prospective family and move them from first enquiry to enrolled student — enquiry leads, applications and seat management. Sibling detection links family members automatically to support family-level discounts and grouping.

Returning students

Re-registration & retention

Run the returning-student cycle for the next academic year as a managed process — re-registration campaigns, parent-facing student requests, and a retention desk to track and act on families who have not yet committed.

Authoritative record

Student information

The single, authoritative record for every student — demographics, status and identifiers (including Emirates ID / ESIS), guardians and photos. A document vault holds indexed records, transcripts, behaviour tracking and a channel for parent requests. Class placements are tracked per academic year and underpin attendance, exams and reporting.

Inspection-ready

Attendance

Daily attendance registers with trends and session-level controls. Attendance data flows straight into regulatory attendance returns, so the records teachers take each morning are inspection-ready by default.

Constraint engine

Timetable

A constraint-based timetable engine that builds complete, conflict-free schedules automatically. View by class, teacher or room; detect and resolve conflicts; manage constraints and room mapping; handle daily substitutions; and keep multiple saved versions. Real-world rules — four-day weeks, multiple periods per day, teacher limits — are respected automatically.

One workspace

Teacher portal

A single workspace for teachers — My Classes, Assessments, Homework, Lesson Plans, Evaluation, Messages and Profile — so everything a teacher does each day lives in one place.

Full cycle

Assessments, exams & results

The full assessment cycle — terms and configuration, an evaluation designer, mark entry, consolidation and edit-request approvals — with grade scales, a gradebook, report-card templates and generated report cards. Daleel mapping and a dedicated audit log keep results aligned and traceable, and built-in intelligence highlights at-risk students early.

Where to focus

Academic analytics & reports

A reporting suite turning academic data into insight — overview, results and merit, attendance, completion, at-risk and alerts, trends, subject analysis, grade distribution, priority classes and promotion impact — so leaders and teachers see exactly where to focus.

Single source of truth

Academic setup

Set up the academic backbone once and reuse it everywhere. Define sections, subjects and activities; set curriculum policy; assign subjects to students; manage teacher assignment and a capability matrix; and maintain the full academic hierarchy. A master calendar covers holidays, events, terms and settings.

Policy-driven

Year-end promotion

Policy-driven promotion of students into the next academic year, with a promotion-policy overview and exception handling, so roll-over at year end is controlled and auditable.

Alongside the record

Courses & content

Subject content, resources and learning materials are organised by class and subject and kept alongside the student record. Teachers publish to the right classes; students and parents reach it through their own apps.

Curriculum-bound

Lesson plans

Plan and sequence lessons against the curriculum, attach materials to each lesson, and reuse plans across sections — all bound to the same classes that drive the timetable and attendance.

Set → collect → grade

Homework & assignments

Set, distribute, collect and grade homework against the same classes and students. Submissions are tracked, late work is flagged, and marks flow straight into the gradebook with no re-entry.

No parallel LMS

One login, one system

Teachers, students and parents use the accounts they already have — no separate LMS product to procure, no second login, and no integration to keep in sync between the LMS and the SIS.

Connected analytics

Feeds the intelligence layer

Because learning, assessment and the student record share one data layer, completion and submission signals feed academic analytics and at-risk alerts — so the LMS contributes to early intervention, not just content delivery.

Web & app

Student & parent experience

Students see their classes, content, homework and feedback in one place; parents follow lesson progress and submissions through the parent app — keeping families informed and cutting front-office questions.

CFO dashboard

Finance overview

A CFO dashboard with finance reports and cash-flow visibility, giving leadership an accurate, real-time picture of the school’s financial position and liquidity at any moment.

Fee engine

Billing & fees

Define fee structures and billing setup, raise student charges, and generate invoices through an invoice generator and a fee engine that bills from locked fee plans — with academic billing and deferred revenue recognition built in.

PDC-aware

Accounts receivable

The complete receivables cycle: invoices and receipts, a customer ledger, a collections monitor and formal collection cases, dunning for overdue accounts, a post-dated cheque (PDC) register — essential in the UAE — and credit notes and refunds, all with correct accounting treatment.

Double-entry

Accounting & general ledger

A real double-entry general ledger — chart of accounts, manual journals and posting — with expense management, bank reconciliation, a fixed-asset register, budgets, and fiscal-year and period close. Every transaction is balanced and posted, so reporting reflects only confirmed entries.

UAE-aligned

Tax & e-invoicing

VAT and tax setup with UAE e-invoicing — generating compliant e-invoices via an accredited connector, aligned to the UAE’s e-invoicing direction.

Third-party fees

Sponsors, payers & statements

Manage sponsors and payers — including corporate and third-party sponsors of student fees — and produce financial statements and finance reports for management and audit.

People & time

Human resources

An HR dashboard over an employee directory and the organisation and roles structure, with attendance and time, leave management and HR reports.

MOHRE-ready

Payroll & WPS

Run payroll that posts directly to the general ledger and generates a UAE Wage Protection System (WPS) file for MOHRE — closing the loop between HR, payroll and accounting.

Applicant tracking

Recruitment & ATS

Applicant tracking and hiring — manage vacancies and candidates from application through to offer.

Structured appraisal

Teacher evaluation

Evaluation templates, lesson observations, evaluation cycles and a dashboard — to run appraisals consistently and track development over time.

Web & app

Employee self-service

An ESS portal where staff manage their own leave, view payslips and raise requests, on web and in the mobile app — cutting routine HR admin.

Stock control

Inventory & school store

Manage stock end to end — item categories, an items master, multiple warehouses, a school store and full stock-movement tracking — so the school always knows what it holds, where, and what has moved.

Vendor portal

Procurement (purchase-to-pay)

A complete purchase-to-pay cycle — vendors, requisitions, RFQ management, purchase orders, goods receipt notes, vendor invoices and accounts payable — with a self-service vendor portal. Procurement feeds inventory and posts to the GL, closing the loop with finance.

Campus operations

Transport, library, clinic & gate

Outsourced transport with route-based fees and multi-month billing — a student is allocated to a route only once payment coverage exists — plus library, clinic and gate/visitor operations, each feeding the same governed records.

Self-serve

Communications & parent app

Messaging, announcements and a parent portal and app — alongside a document vault, parent requests and employee self-service — so the front office handles fewer routine calls and forms.

KHDA · ADEK · ESIS

Compliance & regulator reporting

Compliance, completeness, attendance, EID/ESIS, transfer certificates (TC), regulator profiles and HR compliance operate continuously, with regulator-native exports — so the school is inspection-ready year-round, not the week before.

Governed & read-only

AI Copilot

A private, read-only SIS assistant for school-data display and operational lookup — bounded by the same permissions and audit rules as the rest of the platform, not open-ended public chat behaviour.

Built-in foundation

Administration & governance

Tenant isolation, role / domain / action permissions, workflow approvals, audit events and document traceability are part of the platform foundation — governance built in, not bolted on. Multi-campus school groups are governed centrally.

Workflows, not silos

Cross-department by design

Every major department is represented, but the deeper value is that workflows cross departments: an admission becomes a student, a fee plan becomes a ledger entry, a transport registration becomes a paid allocation, a compliance gap becomes an actionable request.

Double-entry GL

Finance is real accounting

School finance is treated as a genuine finance system — double-entry GL, period controls, tax, e-invoicing readiness, receivables, collections, refunds, PDC lifecycle, bank reconciliation, fixed assets, AP and procurement.

UAE / GCC first

Regional realities are native

The platform reflects the operating environment: KHDA, ADEK, SPEA, MOE, Emirates ID, ESIS, WPS, visas, labour cards, PDCs, VAT, family sponsors, school groups and outsourced services.

Built-in foundation

Governance is structural

Tenant isolation, role / domain / action permissions, workflow approvals, audit events and document traceability are part of the platform foundation — not features bolted on later.

Dedicated workspaces

Operational depth is visible

Admissions, academics, finance, HR, operations and compliance each have dedicated workspaces, dashboards and detailed transaction screens rather than thin forms.

Governed Copilot

AI is constrained to school data

The Copilot is a private, read-only SIS assistant for school-data display and operational lookup — with permissions and audit boundaries, not open-ended public chat behaviour.

Web platform

Ten connected workspaces

Parent app

Communication, payments, requests

Employee self-service app

Leave, payslips, requests

AI Copilot

Governed, read-only assistant

Admissions

Enquiry-to-enrollment pipeline with sibling detection and zero re-entry of applicant data.

Attendance

Inspection-ready registers with pattern detection that surfaces risk early.

Finance

Fee structures, invoicing, PDC, collections and a real double-entry ledger.

Digital Twin

A continuously updated AI model of each learner — knowledge, behaviour, trajectory.

AI Copilot

Ask the school anything — enrollment, collections, at-risk learners — from live data.

For UAE schools

Designed for ADEK and KHDA reporting requirements, with bilingual parent communication and data-residency options.

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